News & Events

Source: C&GA Announcement

Wednesday, February 16, 2017

ATTENTION Principal Investigators (PI) - Certification Training: Project Information Center (PIC) 2.1

The PIC 2.1 application has received a great response from your Project Administrators and we are very appreciative for the time and hard work they have applied to this new certification process. To date, 92% of ALL project transactions have been verified in PIC 2.1. With that being said, we are now moving forward with implementing the certification process within PIC; therefore we are scheduling mandatory One-on-One PI certification training. The PI certification portion of PIC 2.1 is 100% dependent on the verification and reconciliation by the Project Administrator. It is important that you coordinate with your Project Administrator(s) in the course of certifying expenses against your projects, to ensure that all transactions are certified appropriately.

Staff from the Contracts & Grants Support Center will be reaching out to you to schedule mandatory One-On-One training sessions, that best accommodates your availability. We understand that your time is valuable so these sessions will last between 30 minutes to 1 hour and we strongly encourage that your Project Administrators attend these training sessions as well. The training will inform you on how-to verify/certify expenses, include new updates made to the PIC and allow you to ask any questions about the process.

Dates and times will be reserved on a first come first serve basis. Additionally, if space and availability allows, we would also be open to setting up training sessions that involve multiple PI’s and project administrators.

If you have not received a contact from the Grants Support Center as of yet, please email cgsc@utep.edu in order for one of our staff members to coordinate with you a training session at your location.


Source: C&GA Announcement

Wednesday, October 12, 2016

ATTENTION Project Administrators - The Project Information Center (PIC) 2.1 is now available!

What?
Reconciliation of Project Accounts is MANDATORY

Where?
Please click here to be redirected to the PIC login website

How?
Reconcile by reviewing and certifying transactions posted against your projects in the new PIC version 2.1. Simply log in through the link provided above with your UTEP credentials, and search by either project number and/or by PI to locate your projects.

Support!
Staff from the Contracts & Grants Support Center will be reaching out to you to schedule MANDATORY One-On-One training sessions, to prepare you on the navigating through the PIC website and how to review/certify transactions.

If you have not received a contact from the Grants Support Center as of yet, please email cgsc@utep.edu in order for one of our staff members to coordinate with you a training session at your location.

Source: UTEP-PeopleSoft Project Team

Friday, March 3, 2017

Travel Authorization Policy

In accordance with institutional policy HOP Policy 6.2, Travel Authorizations (TA) must be created and approved prior to traveling on a business related trip. Full approval is required before paying conference fees, booking airfare or making hotel reservations. The policy applies to faculty, staff, and to students traveling for academic reasons.

Link to article

Source: UTEP-PeopleSoft Project Team

Tuesday, September 13, 2016

New Procedure Regarding Purchase Orders

Departments will need to submit their invoices to a new email address starting September 6th [2016].

The email address is invoices@utep.edu and all invoices that are received should be scanned and sent electronically to ensure vendors and service providers are paid promptly.

For any questions regarding processing of POs, Non-PO vouchers, travel authorizations, or reimbursements contact helpdesk@utep.edu.

Link to article

Source: UTEP-PeopleSoft Project Team

Tuesday, September 13, 2016

New Procedure Regarding Non-PO Vouchers & Reimbursements

Beginning September 6, it is no longer necessary to submit hardcopies of the Non-PO Voucher or the Expense Report to the Accounts Payable Office or to Contracts and Grants.

All supporting documentation must be attached to the PeopleSoft Non-PO Voucher or Expense Report or the document will be returned to the initiator.The Accounts Payable, Travel Office and Contracts and Grants do not have access to attach supporting documentation once these documents have routed to them for approval.

Link to article

Source: UTEP-Staff Council Newsletter Issue 26 August 2016

August 2016

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AUG 2016 Miner Minute Newsletter